State User Security Compliance Statement

As a state user granted access to the NYTD system, I agree to abide by the following:

  • I will not disclose personally identifiable information (PII) from the NYTD system to anybody except authorized system users whose roles permit access to that data.
  • I will not make any unencrypted electronic copies of PII from the NYTD system.
  • I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all PII from the NYTD system.
  • I will ensure the proper disposal of PII in any format, including printed reports.
  • I will access the NYTD system only to the extent that my duties require such access.
  • I will report inappropriate or malicious use of the NYTD system to the NYTD Help Desk.
  • I will immediately notify the NYTD Help Desk of any user account changes, including the need to close my account.
  • For state authorized officials only – I will submit requests for user account requests to the NYTD Help Desk promptly, including notifying when a state user no longer requires access to the NYTD system.

Federal User Security Compliance Statement

As a federal user granted access to the NYTD system, I agree to abide by the following:

  • I will not disclose personally identifiable information (PII) from the NYTD system to anybody except authorized system users whose roles permit access to that data.
  • I will not make any unencrypted electronic copies of PII from the NYTD system.
  • I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all PII from the NYTD system.
  • I will ensure the proper disposal of PII in any format, including printed reports.
  • I will access NYTD system only to the extent that my duties require such access.
  • I will abide by all HHS Rules of Behavior.
  • I will adhere to all applicable HHS and Federal Information Technology policies, including all IT security training requirements.
  • I will report inappropriate or malicious use of NYTD system to the NYTD Help Desk.
  • I will immediately notify the NYTD Help Desk if I am separated from duty or no longer responsible for the duties granted by this account.
  • I will provide updated user account information upon request.